Accident Tracker
AccidentTracker
Manage Your Profile Help
Create Profile
This is the first step in creating a company profile for use with the AccidentTracker system. Here you can provide the name of your company, address, and other information. The email address and password fields on this section will create the initial login account used to access your company data.
Once you have completed entering your company information on this form clicking Save Profile will create your company record, create the initial login account, and take you to the Locations section to allow you to begin entering company locations.
Edit Profile
This section allows you edit your company profile information. Click the Save Profile button to save your changes.
Accounts
The Accounts section allows you to manage the login accounts which have access to your company's data. To create a new login account simply click the New button, enter the requested information, and click the Save button to the right. To edit an existing account click the Edit button, make the necessary changes, then click the Save button to make the changes permanent.
Note: The password field is only accessable for the account which is currently logged in. Therefore any changes to the password field must be made by the account holder logging in using the credentials of the account with the password to be changed.
Locations
This section allows you to specify the location(s) within your company when incidents could occur. Note: You must specify at least one location for your company.
To create a new location click on the New button, and enter the required information for the location. Take note of the Industry and Occupation select boxes. Here you can select the various industry or industries which pertain to this location. To select multiple industries or occupations simply shift-click on each item in the select box.
Location Areas
This optional section allows you refine your locations by specifying different areas within each location, e.g. "shipping dock", or "mailroom." This feature allows your company the flexibility to be more accurate in your incident management and reporting. Note: You must have created at least one location to access this section.
To create a new location click on the New button, and enter the required information for the location. Take note of the Industry and Occupation select boxes. Here you can select the various industry or industries which pertain to this location. To select multiple industries or occupations simply shift-click on each item in the select box.
Enter Injury Data Help
Start
This is the first step in the incident management process. Here you can either (1) open an existing incident to view/edit, or (2) create a new incident report. To open an existing incident choose the incident from the list of saved incidents for your company, then click the Open button. To delete an existing incident select the incident from the list, then click the Delete button. This will permanently delete the incident and any associated notes.
To begin the incident creation process you must first select the location in which the incident occurred, and enter the date of the accident. The date can be entered manually, or using the calendar control button next to the input field. Once you have entered the required information click the Next Step button to advance to the General Data section to continue the data entry process for the incident.
Enter General Data
This is the second step in the incident management process. Here you can add details for the incident, such as the name of the injured worker, the date the incident was reported, the general cause of the incident, the claim type, et al. Fill in as many of the fields as you would like. Most of the fields on this page are optional, but keep in mind that omitting some data at this step may exclude the incident from certain reports in the future. Once again the data fields on this page each have a calendar control button next to for ease of entering the proper date.
Once you have entered the information for this incident you must click the Next Step button to continue to the next step in the recording process.
Enter Injury Data
Within this section you may choose to further specify the nature of the injury or injuries associated with this incident. To add a body part/injury type to the incident select the relevant body part and specific injury from the listings on the left side of the page. The body parts are grouped by general body location to make selecting the precise part faster and easier. Once you have selected the body part/injury type combination to add to the incident you must click the Add button immediately to the right of your selections. This will add the the body part/injury type combination to the injury box on the right. Repeat this for each body part/injury type you wish to add to the incident record.
Once you have completed entering the injuries you must click the Next Step button to continue to the next step in the recording process.
Enter Incident Notes
The Incident Notes section allows you to enter any miscellaneous notes that you wish to attach to the incident. Here you can add any details not previously entered, or details which are specific to your incident recording process. To enter a new note simply click the New button, enter the text of the note, then click Save. To edit a previously created note click on the Edit button next to the note, make any necessary changes, and click Save to save your changes. To delete an existing note click on the Delete button next to the note. This will permanently delete the note from the system. You may add as many notes as you need to properly record the incident.
Once you have completed entering any incident notes you must click the Next Step button to continue to the next step in the recording process.
Confirm Data
This section shows all of the data for the incident using collapsible sections designated according to their respective sections. To expand or collapse a section click on the plus/minus square to the upper left of the sections. A plus indicates the section is collapsed, minus means the section is already expanded. The "General Incident Information" section may also show you informative alerts on any general fields for which you did not enter data. This serves as a reminder for any field you may have inadvertently skipped. If you find that you need to revise any information at this step simply click on the tab corresponding to the section in which you wish to edit or add information.
When you are satisfied with the incident data you can click the Mark Incident As Complete button to mark the incident as completed. This is only a system designation and will not prevent future modifications.
View & Print Reports Help
Report Builder
The Report Builder section contains several report templates based upon certain incident fields. To choose a report template use the "Report" select list. Once selected you may choose to filter the incidents reported based upon date. Your choices are:
- Preset - you may select a pre-defined date range, such as year-to-date
- Custom - you may enter either a start date, end date, or both
- All Dates - this includes all incidents
Depending upon the type of report you have chosen you may be presented another means of refining the data presented on the report. For example, if you choose the "Body Part" report you are allowed to choose the specific body part for the report, or to choose all body parts.
Once you are ready to view the report click on the View ... Report button. This will show the selected report on the screen. If you decide to download this report you can click on the Export button located underneath the report. This will download the visible report in Excel format.
Export Data
Should you desire to export all of the AccidentTracker data for your company you may choose an export format from the list, the type of download ( whether you wish to view the export onscreen, or download ), and click the Begin Export button to retrieve your data.